SCHEDULE
Half to full-time volunteer, located at ASES national headquarters in Boulder, Colorado. Position has a start date of February 11 and runs until May 10, 2013.

SUMMARY
The Assistant Conference Director assists the Conference Director with a wide range of duties related to producing Solar 2013. This position is particularly key in maintaining a constant flow of information between the local, national and technical planning committees and ensuring that accurate reporting regarding financials and logistical tracking is up to date. This position is based at the ASES office in Boulder, CO and reports to the Conference Director.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
• Conference Program planning, including Plenaries, Forums, and Technical Sessions
• Special Event coordination including lunches, receptions, and the Awards Banquet
• Assisting the Expo Manager with Mapping, Invoicing and Sponsor Fulfillment
• Interfacing with Facilities personnel at the Baltimore Convention Center & Hyatt Regency
• Manage the awards process in conjunction with the Awards Committee
• Support the Technical Divisions and Chapters Caucuse Meetings during the conference
• Assist with the production of the Event Program and Expo Map
• A wide range of other miscellaneous tasks involved in putting on a major national conference

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty well and with a high level of professionalism. It is expected that the individual will have a high level of creativity and understanding of non-profit organizations. The requirements listed below are representative of the knowledge, skill and/or ability required.

KNOWLEDGE, SKILLS AND ABILITIES
• Demonstrated project management skill and experience.
• Demonstrated problem solving skill and experience, including the ability to apply independent judgment, discretion and initiative to addressing problems and developing solutions.
• Ability to work independently and manage multiple projects simultaneously.
• Oral communications skill in speaking clearly and persuasively in positive or negative situations and in responding to inquiries in a professional manner.
• Skill in interacting and communicating with individuals at all levels of the organization.
• Skill in working collaboratively with others in a team environment.

BUSINESS SKILLS
• Demonstrated mastery of MS Office.
• Demonstrated mastery of Internet tools.
• Demonstrated mastery of effective time-management techniques.
• Capacity to follow up on tasks with minimal direct supervision.

EDUCATION AND EXPERIENCE
Holds a Bachelor’s degree from an accredited college or university with several years experience in project and/or event management in a business or academic environment.

PREFERRED QUALIFICATIONS
• Knowledge of renewable energy field.
• Prior experience with a nonprofit organization.
• Prior experience with meeting or conference organizing at the national level.
• Website strategy experience and design capability.
• Demonstrated skill in vendor relations ― both written and oral.
• Understanding of facilities and/or A/V needs for a large meeting or conference.
• Strong interpersonal communication skills and skill in relationship and partnership building.

PHYSICAL REQUIREMENTS
Physical requirements are typical of those required for an administrative position. On occasion may need to lift 10-40 pounds. Some travel may be required, depending on volunteer’s availability.

COMPENSATION
Volunteer will qualify for free Full Conference Registration to Solar 2013, travel to and from Baltimore, MD, and hotel accommodations from April 15-21. Excellent performance may qualify individual for future employment opportunities with ASES.

For more information or to submit your resume please contact Brian Allen, Conference Director at ballen@ases.org or (720) 420-7938.

PDF of Job Description

*Featured: Hyatt Regency Baltimore on the Inner Harbor

300 Light Street, Baltimore, MD 21202
Rate: $219 + 13.5% tax single/double
Phone # for reservations: 888-421-1442
Book online now at the group rate!

Hyatt is in close proximity to the Baltimore Convention Center (connected by a Sky Bridge), they offer complimentary wireless Internet, and a 20% discount in their Bistro 300 restaurant.

Holiday Inn Express Baltimore at the Stadiums

1701 Russell Street, Baltimore, MD 21230
Rate: $132 + 13.5% tax single/double
Phone # for reservations: 410-727-1818
Book online now at the group rate!

If your organization would like recognition as a Participating Organization, and you agree to promote the event, the American Solar Energy Society can provide a discount for your members to use.

Qualifying types of organizations include:

• 501(c)3 Nonprofit organizations
• Associations (business, trade or professional) including
  • commercial real estate
  • sustainable business practices groups
  • professional associations
  • chambers of commerce, and others
• Universities, vocational and trade schools as well as their associations
• Government agencies at all levels
• ASES Chapters
• LinkedIn groups
• Advocacy groups (nonprofit)
  

When your group qualifies as a Participating Organization, we will:

• Recognize your organization’s participation on the SOLAR 2013 website (including a link to your organization’s website) and in the program guide at the event
• Provide a discount code for you and your members to use, for registration as well as for exhibit space.
• Provide blurbs, graphics and links for you to use in your communications

To become a Participating Organization your group agrees to promote these SOLAR 2013 opportunities to your membership: 

• Participation as presenters and speakers (call for participation is now open)
• Exhibiting at SOLAR 2013
• Attendance at SOLAR 2013
• Using these types of promotion:
  • Adding a button to your website that links to the SOLAR 2013 website, and
  • Email, newsletter, social networking and other tools that you already use

Click here to get started!